WYMONDHAM TOWN UNITED FC

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Constitution

Version: 1.0
Effective Date: 18th October 2026
Review Date: Annually
Approved By: Chairperson Benjamin Smith
Website: www.wtufc.uk

Together We Move. The Rebels.

 

1. Name

The Club shall be known as Wymondham Town United Football Club (WTUFC), referred to throughout this Constitution as “the Club”.

 

2. Purpose

The Club exists to provide opportunities for children and young people in Wymondham and surrounding communities to participate in football.

The Club shall provide a safe, welcoming and supportive environment in which players can:

  • Enjoy football.

  • Develop their skills.

  • Build confidence.

  • Learn teamwork and respect.

  • Make friends.

  • Feel part of their local community.

 

3. Club Objectives

The Club’s objectives are to:

  • Provide age-appropriate football opportunities.

  • Support progression through its youth age groups.

  • Encourage participation, learning and enjoyment.

  • Support coaches, team managers and volunteers.

  • Maintain appropriate safeguarding arrangements.

  • Encourage positive involvement from parents and carers.

  • Manage Club resources responsibly.

  • Build a sustainable future for youth football.

 

4. Club Values

The Club shall promote:

  • Respect

  • Teamwork

  • Inclusion

  • Fair play

  • Responsibility

  • Community

  • Enjoyment

Bullying, harassment, abuse and unlawful discrimination shall not be tolerated.

 

5. Membership

Membership shall be administered according to arrangements approved by the Club.

These arrangements shall define:

  • Who may become a member.

  • Membership categories.

  • Registration requirements.

  • Subscriptions and payment arrangements.

  • Voting eligibility.

  • How membership ends.

Players, parents, carers and volunteers must be informed of the responsibilities associated with their involvement.

Sponsorship, donations or purchases do not automatically confer membership or voting rights.

 

6. Club Management

The Club shall be managed through its agreed committee structure.

The committee shall coordinate:

  • Club administration.

  • Financial management.

  • Football activities.

  • Safeguarding and welfare.

  • Support for coaches and volunteers.

  • Equipment and venue arrangements.

  • Fundraising and sponsorship.

  • Communication with families.

Responsibilities must be clearly allocated and recorded.

 

7. Chairperson

The Chairperson shall:

  • Lead committee meetings.

  • Support effective decision-making.

  • Coordinate planning with Club officers.

  • Encourage cooperation across teams.

  • Represent the Club where appropriate.

  • Help ensure agreed actions are completed.

 

8. Secretary

The Secretary shall:

  • Maintain Club administration and records.

  • Coordinate correspondence.

  • Support affiliation and registration processes.

  • Arrange meetings.

  • Prepare agendas and minutes.

  • Communicate relevant information to members.

 

9. Treasurer

The Treasurer shall:

  • Maintain accurate financial records.

  • Record income and expenditure.

  • Prepare budgets and financial reports.

  • Oversee subscriptions and other payments.

  • Support responsible use of Club funds.

  • Present annual accounts through the Club’s agreed governance process.

 

10. Club Welfare Officer

The Club Welfare Officer shall:

  • Coordinate safeguarding arrangements.

  • Provide an accessible contact for concerns.

  • Support compliance with current FA safeguarding requirements.

  • Promote safeguarding awareness.

  • Refer concerns through appropriate safeguarding channels.

Safeguarding referrals must not be delayed while awaiting a committee meeting or vote.

 

11. Coaches and Team Managers

Coaches and team managers shall:

  • Deliver age-appropriate football activities.

  • Encourage enjoyment, learning and fair play.

  • Treat players respectfully.

  • Follow Club policies and applicable football rules.

  • Maintain required checks, training and qualifications.

  • Communicate appropriately with parents and carers.

  • Report welfare concerns promptly.

Team selection and player development shall follow the Club’s agreed football approach and competition rules.

 

12. Parents, Carers and Volunteers

Parents, carers and volunteers play an important role in supporting WTUFC.

They shall be expected to:

  • Encourage players positively.

  • Respect coaches, officials and other families.

  • Follow relevant codes of conduct.

  • Support safe arrangements for activities.

  • Raise concerns through appropriate channels.

The Club shall welcome constructive feedback and suitable opportunities for volunteering.

 

13. Safeguarding

The Club shall maintain safeguarding procedures appropriate to youth football.

All players under 18 shall be treated as children for safeguarding purposes.

Arrangements shall cover:

  • Safer recruitment.

  • Required checks and training.

  • Appropriate supervision.

  • Reporting concerns.

  • Safe communications.

  • Photography and video.

  • Anti-bullying.

  • Appropriate conduct by adults.

The Club shall follow current FA safeguarding requirements and refer concerns to Norfolk FA or statutory services where appropriate.

 

14. EQUALITY AND INCLUSION

The Club shall seek to make football welcoming and accessible.

Decisions about participation shall be fair and consistent, taking account of applicable competition rules, safeguarding, available capacity and individual needs.

Reasonable adjustments shall be considered where appropriate.

 

15. Meeting and Decisions

The committee shall meet regularly and keep records of decisions and actions.

An Annual General Meeting shall provide an opportunity to review Club activities, finances and leadership appointments.

Decisions must follow the adopted voting arrangements. Silence shall not be treated as approval.

 

16. Financial Management

Club funds shall be used to support the Club’s objectives.

Income may include:

  • Playing subscriptions.

  • Sponsorship.

  • Fundraising.

  • Grants.

  • Donations.

  • Approved merchandise sales and events.

The Club shall maintain appropriate banking, payment approval and financial reporting arrangements.

No individual shall approve their own expense claim.

 

17. SPONSORSHIP AND FUNDRAISING

Sponsorship and fundraising shall support youth football and Club activities.

Agreements must clearly record the support provided and any benefits promised.

Sponsors and promotional material must be suitable for a club involving children and young people.

The Club shall only offer advertising or sponsorship rights that it has permission to provide.

 

18. Equipment and Venues

Club-owned equipment shall be recorded, maintained and used for Club activities.

Training and match venues shall be used according to the relevant hire agreements and venue rules.

Coaches and organisers shall report unsafe equipment or facilities and stop activities where necessary to protect participants.

 

19. Conflicts of Interest

Anyone involved in a Club decision must declare a relevant personal, financial or other conflict of interest.

A conflicted person shall not decide a matter involving their own interests.

Declarations and how they are managed shall be recorded.

 

20. Complaints and Discipline

The Club shall maintain fair procedures for complaints and disciplinary matters.

Individuals shall normally receive details of an allegation and an opportunity to respond before a final disciplinary decision.

Decisions shall be made by people without a relevant conflict of interest, with an appropriate appeal route.

Immediate protective action may be taken where necessary for safety.

Club procedures shall not prevent external safeguarding referrals.

 

21. Records and Privacy

The Club shall keep appropriate membership, financial and administrative records.

Personal information shall be handled securely and in accordance with applicable data protection requirements.

Access shall be limited to those who need it for legitimate Club responsibilities.

 

22. Changes to this Constitution

Changes shall require approval by eligible members at a properly notified General Meeting, following the Club’s adopted procedures.

The committee may update supporting operational policies within its authority but shall not use them to override this Constitution.

 

23. Dissolution

Any decision to close the Club must follow its adopted governing arrangements.

After liabilities and any funding conditions have been addressed, remaining assets shall be transferred to a suitable not-for-profit organisation supporting compatible sporting or community objectives, subject to the Club’s legal obligations.

Remaining assets shall not be distributed to members.

 

24. Adoption and Review

This document shall take effect only after adoption through WTUFC’s existing governing procedures.

The Club’s legal status and any existing governing documents must be checked before adoption.

The Constitution shall be reviewed annually. Changes must follow Section 22.

Adopted by Wymondham Town United Football Club

Date: 18th October 2026

Chairperson: Benjamin Smith

Secretary: Katey Spillman

Together We Move. The Rebels.